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How Transcriber works

Emily

💡Good to know! 

The Transcriber app has a new design, but all your familiar features remain - now with smoother navigation and clearer wording. Learn more in this tutorial.

Transcriber turns your recordings into smart, flexible notes you can transcribe, summarize, or rewrite with AI. It’s designed for professionals, students, educators, journalists, and anyone who needs fast, accurate, and organized speech-to-text and AI rewriting tools for everyday use.

 

What can be found in Transcriber

  • My notes

All your recordings across the app are stored in My Notes - the main hub of the app. Here, you can upload, view, edit, process, and manage every Note you create. 
 
To upload a new note, tap the Add a new note button at the bottom of the main screen. You can then choose from the following options:
  • Record audio
  • Import audio or video
  • Record call
  • Import link

Every input becomes a note ready for transcription or AI rewriting.

 

  • In-app recorder

Transcriber features an in-app recorder, making the transcription and rewriting process even faster, as you don't have to use a different tool for recording your audio. For the best audio quality, we recommend using the Transcriber's recorder.

While recording in the Transcriber app, you can pause and resume at any time and easily save your recording when you're finished. Plus, give your recording a name in the top Name This Recording text field for easy organization and navigation within the app.

 

  • Audio and video import

If you already have the recording, you can easily import it into the Transcriber and work with it further in the app.

Transcriber supports a wide range of audio and video file formats, including popular ones such as MP3, WAV, M4A, AIFF, AAC, MP4, AVI, MOV, and many more.

 

How to Import audio directly from the Voice Memos app:

  1. Open the Voice Memos app.
  2. Select a recording you want to import to Transcriber.
  3. Tap on the top right ... icon.
  4. Tap on Share.
  5. Look for Transcriber or add it from More and tap on it.
  6. The recording is imported and saved to Transcriber.

 

  • Call recorder

Transcriber includes a call recording feature that allows you to capture incoming and outgoing phone calls securely. All call recordings are encrypted and stored privately in the app.

By default, recording phone calls isn't possible on iOS devices. Transcriber's Call Recorder is a unique combination of technologies that overcomes this iOS barrier.

To learn more about the call-recording feature, check the following article.

 

  • Link import

Transcriber also lets you import audio or video directly from your favorite platforms. Simply copy the link and paste it into Transcriber.

Supported platforms for the link import:

  • YouTube

  • TikTok

  • Instagram

  • Facebook

  • Reddit

  • Twitter / X

  • Twitch

  • Apple Podcasts

 

  • Audio export

You can choose to export the recording from the Transcriber app to your device or any installed app. Export is available in various audio formats, including M4A, MP3, AAC, WAV, and many more.

To export the recording, tap on the specific note and tap on the Export icon.

 

  • Audio edit

You can do multiple edits for each recording based on your needs directly in the app. The editing features enable you to get your recording into the best state before ordering a transcription.

Audio editing features:

  • Continue recording
  • Rename
  • Copy
  • Trim
  • Split
  • Delete

To access the editor, tap on the specific note and tap on the right ... icon.

 

  • Transcriptions

Speech-to-text transcription is the core feature of the Transcriber, driven by artificial intelligence. Our technology is powered by machine learning models, which are responsible for transcribing audio into text by automatically recognizing speech and speakers.

The transcription is supported in various languages and accents.

 

How to order, access, and export transcripts

  1. Tap on the note you want to transcribe.
  2. Tap on the Transcribe button.
  3. In the Get transcript screen, provide all information about the audio - the number of speakers and language.
  4. Make sure to allow push notifications, so Transcriber can notify you when your transcript is ready.
  5. Tap on the bottom Transcribe button to place the order.
  6. While your note is being processed, it is marked with an In progress label. Once it's ready, the label changes to Done.
  7. To access the transcript, tap on the note and tap on the Transcript button. Alternatively, tap on the received push notification, and you will be taken directly to the transcript.
  8. You can make changes to the received transcript in the editor, extract information with the use of the AI Chat, or rewrite the transcript into a different structure with AI Rewrites.
  9. To export the transcript, open it in the editor and tap on the bottom green Export button and select one from the following export options: Print, Copy to Clipboard, Export to Microsoft Word, Export to Text File, or Export to PDF File.

 

 

  • AI Rewrites

Instead of getting a full transcript, you can use AI Rewrites to instantly turn your note into rewritten text for a better structure. You can choose any AI Rewrite style depending on what you need.

AI Rewrites functions:

  • Shorten text

  • Create structure

  • Polish text

  • Clarify text

  • Generate highlights

  • Generate summary

  • Write friendly email

  • Write formal email

  • Extract insights

  • Write post

 

How to order, access, and export AI Rewrites

You can have your note rewritten before getting a transcript, or anytime after.

  1. Tap on the note you want to rewrite.
  2. Tap on the AI Rewrite button to see all available AI Rewrites styles or choose from one of the quick options - Generate highlights, Shorten text, or Create structure.
  3. A. If you don't have the note transcribed yet, you will be taken to the Get AI Rewrites screen. Here, provide all information about the audio - the number of speakers and language. Then, tap on the bottom Rewrite button to place your order.
    B. If you already have the transcript of this note, you will be taken to the editor and order the chosen AI Rewrites style from here - tap on the Get Rewritten button to place your order.
  4. While your note is being processed, it is marked with an In progress label. Once it's ready, the label changes to Done.
  5. To access the rewrite, tap on the note and tap on the AI Rewrites button. Alternatively, tap on the received push notification, and you will be taken directly to the rewrite.
  6. To export the rewrite, open it in the editor and tap on the bottom green Export button and select one from the following export options: Print, Copy to Clipboard, Export to Microsoft Word, Export to Text File, or Export to PDF File.

 

  • Translations

Transcriber provides instant translations of transcripts into multiple languages.

 

How to get a translation of the transcript

  1. Tap on the transcribed note. If it's not transcribed yet, start with the transcription first.
  2. Tap on the Transcript button.
  3. Editor opens. In the top navigation bar, scroll to the right and tap on Translation.
  4. In the Translate screen, choose the translation language.
  5. Scroll down to copy the translation or to open it in the Translate app for export.

 

  • Editor

The editor contains multiple features and functions that will help you work with your notes further.

Features and functions of the editor:

  1. AI Chat - interact with your note using the AI Chat. Ask questions, extract information, and turn them into useful content.
    To access AI Chat, tap on the AI Chat button in the bottom left corner.
  2. Audio player - have quick access to your notes' audio anytime needed.
    To access the audio player, open Transcript and tap on the Player icon in the top right corner.
  3. Canvas - use this space to take notes, write down information from the transcript, AI Rewrites, and AI Chat, paste the translation,  or as you like.
    To access Canvas, scroll to the right in the top navigation bar and tap on Canvas.
  4. Text editing - you are allowed to make changes, fix mistakes, and improve the accuracy of the transcript. Each change you make in the transcript is saved as a new transcript version.
  5. Adjust text size - increase or decrease the size of the text of the transcript for improved readability.
    To adjust text size, tap on the Aa icon in the top right corner and choose the size.
  6. Change font - choose from a selection of fonts to personalize the transcript.
    To change font, tap on the Aa icon in the top right corner and choose a font.
  7. Rename speakers - easily update and apply speaker names throughout the transcript.
    To rename speakers, tap on the speaker labels in the transcript and rename.
  8. Keywords search - quickly find specific words in the transcript.
    To search for a keyword, tap on the magnifying glass in the bottom left corner.
  9. Transcript info - view information about the transcript, including Order ID, reading time, number of characters, words, and paragraphs.
    To access transcript info, tap the Info icon in the top right corner.
  10. Redownload original transcript - access and download the original transcript version if you made any changes to the transcript. The original version can be redownloaded up to 30 days after creation.
    To redownload the original transcript, tap the Info icon in the top right corner, then tap Redownload Original Transcript and confirm your choice.
  11. Access all transcript versions - every time you make changes, a new version of the transcript is saved for future reference. Each version of the transcript can be restored and reaccessed if needed.
    To access transcript versions, tap the Info icon in the top right corner and then tap Transcript Versions to see all.

 

  • Notes export

You can export transcripts, rewrites, canvas, and AI Chat conversations in the following formats:

  • PDF

  • TXT

  • DOCX

Share them directly via Google Drive, Dropbox, OneDrive, Slack, Microsoft Teams, Skype, Mail, or any favorite apps.

 

If you didn't find the information you are looking for or an answer to a question you have, do not hesitate to contact us right now. We will be pleased to assist you with any request. 

 

Best,

App Toro team